Asana does more. We do enough, for less, on one plan.
Asana is a deeper project management product than we are — portfolios, goals, workload, approvals, forms, a workflow builder. Most of that lives on Advanced, at $24.99 per user per month billed annually. Our $14 seat has one tier, no feature gates, and includes SB Time Tracker and SB CRM. Below: every row, including the ones Asana wins.
Compared at Asana's published pricing as of 21 August 2026
| Feature | SB Project Management | Asana |
|---|---|---|
| Free trial | 30 days, every feature, no card | The free Personal plan is the entry point — $0 forever, 2 users |
| Free plan | No — trial, then $14 / seat / mo | Personal — free forever, 2 users, unlimited tasks and projects |
| Paid plans | $14 / seat / mo, one plan, everything in it | Starter $10.99 and Advanced $24.99 per user / mo billed annually — $13.49 and $30.49 billed monthly; Enterprise is contact-sales |
| List, board, and calendar views | List and board included (no calendar view) | List, board, and calendar on every plan including Personal |
| Timeline / Gantt view | Cross-project and per-project, included | Timeline and Gantt from Starter ($10.99 / user / mo annual) |
| Task dependencies | Blocked-by and blocks, included | Starter and above |
| Custom fields | Per project, included | Starter and above |
| Automations | Uncapped, included — 3 triggers × 5 actions | "Unlimited automations" from Starter, with a workflow builder — deeper than ours |
| Templates | Task templates, 7 built-in description formats, custom library | Custom templates from Starter |
| Forms | Not in Project Management — SB CRM has embeddable web forms | Forms from Starter; branching and customization on Advanced |
| Portfolios and goals | No | Unlimited portfolios and goals on Advanced ($24.99 / user / mo annual) |
| Workload by person | Included in reports | Workload on Advanced |
| Approvals | Readiness review before work starts, included | Approvals and proofing on Advanced |
| Guest access | No guest seat in Project Management today | Unlimited free guests from Starter |
| AI metering | Agent access over MCP (Beta) — agents take no seat, no credits | AI Studio Basic — 50K credits per billing account / mo on Starter, 75K on Advanced, 200K on Enterprise |
| Markdown descriptions & comments | Yes, rendered safely | Rich-text editor |
| CSV import | Import and export, round-trip safe | CSV importer |
| Mobile app | PWA install (installable; offline page only) | Native iOS and Android |
| Time tracking on the same seat | SB Time Tracker and SB CRM included | Time tracking on Advanced; Personal has time tracking through integrations |
It's a bigger product, and it shows.
We're not going to pretend to match Asana feature for feature. Portfolios, goals, workload across an organization, approvals and proofing, forms with branching, a real workflow builder, calendar view, formulas, and native mobile apps — Asana has all of it, plus an integration catalog we can't touch. If you need any of those, the honest answer is that Asana is the better tool.
- Portfolios, goals, and workload — on Advanced
- Forms with branching, approvals and proofing — on Advanced
- Workflow builder and formulas
- Calendar view and native iOS / Android apps
- Unlimited free guests from Starter
One tier, one bill, and no credit meter.
Asana has four plans and moves features between them; we have one. Timeline, dependencies, custom fields, automations, templates, workload, and the readiness review are all on the $14 seat — so is SB Time Tracker and SB CRM. And when you point an AI agent at your backlog, it doesn't consume monthly credits or take a billable seat.
- $14 per seat, flat — no tier to upgrade into
- Time tracking, invoicing, and a CRM on the same login and bill
- Shared client directory across all three apps
- Agent access over MCP — set one up, no credits, no seat
- CSV import and export, round-trip safe
When to stay on Asana, when to switch.
Stay on Asana if: you run portfolios or company goals; you need approvals and proofing, forms with branching, or the workflow builder; you're two people and the free Personal plan is enough; you depend on integrations or native mobile apps we don't have; or you want a calendar view, which we don't ship. Asana Starter at $10.99 per user billed annually is also cheaper than our $14, and we'd rather say so up front.
Switch to us if: you're a small US service team that keeps hitting Asana's tier line — timeline on Starter, workload and approvals on Advanced at $24.99 — and what you actually need is one plan with all of it, plus the time tracking and invoicing that pays for the work. One $14 seat, every app included. Start on a 30-day free trial, no card.